OspynDocs: Accounts Payable and Receivable solution

Most of the financial institutions’ need of the hour lies in optimizing the processing time of sensitive financial documents like receipts, bills, and invoices. Documents pertaining to Accounts Payable and Receivable like purchase order, receiving report, vendor invoice, customer invoice, credit note etc were managed and processed manually. The AP & AR solution built on OspynDocs Content Services platform helps to gain better control & improved visibility over end-to-end invoice processing cycles to reach a new level of operational excellence.

Procure to Pay


OspynDocs: Accounts Payable and Receivable solution assists in resolving the challenges around invoicing, manual voucher entry, storing, sorting & distributing of vouchers/invoices in organizations. It helps the AP department to automate and transform accounts payable processes for better invoice management. With its intelligent OCR engine, the solution automates scanning, capturing & importing invoices and related documents directly into the centralized repository for later access and retrieval. It can archive business information which are part of accounts payable and accounts receivable. Through multi-level approval flows which are defined based on the type and amount of invoice, a secured and faster AP process is achieved. The solution offers provision to define a Document lifecycle for Invoices from the initiation till archival. It promotes reduced bill payment cycle leading to lowered incidents of paying penalties.



Invoice Capture

  • Scanning tool with invoice scan profiles to scan and upload invoices & bills
  • Automatic data extraction from scanned invoices
  • Automatic identification of the type of invoices from the identifiers available in the invoice
  • Instant verification of the extracted data with the data available in our system and with that of ERP data
  • Provision for Data entry of Hand written bills on which extraction won't be possible

Deduplication Check

  • Identification of invoice duplicity based on Invoice Number
  • Discrepancies are raised while duplicate invoices are identified
  • Provision to alert the vendor on duplicate invoices with remarks

2-way Matching

  • Provision to match the Invoice data with PO data available in the system or ERP
  • Discrepancies are raised when the system identifies some exceptions during the process
Customer Data Collection

Invoice workflow & Lifecycle

  • Multi-level approval flows can be defined based on the type and amount of invoice
  • Options for Bulk approval based on invoice details, approver remarks, etc. in the listing screen
  • Mandatory documents linking and data validations
  • Provision to define a Document lifecycle for Invoices from the initiation to archival

Collaboration Tools

  • Provision to add custom pop-up messages onto the workflow
  • Provision to view invoice & its associated documents like Delivery order, Purchase order, Goods Receipt Note, Purchase Request, etc in a predefined order for quick approval
  • Provision to capture remarks and add annotations to an invoice under process

Reports & Notifications

  • Vendor performance report based on vendor data available in the system like Delivery speed, Quality etc
  • Invoice pendency report
  • Send notifications to vendors & AP users for different events in the AP process



Visibility and transparency of transactions.


Optimization of cash-flow and invoice processing.


Reduced storage costs with centralized repositories.


Reduced misplacement or lost invoices.


Facilitates regulatory compliance

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