Platform Offerings

platform

Content Capture

OspynDocs DMS offers centralized storage of enterprise content through automated capture, metadata indexing, content repository, version control and search. The system enables end-to-end integration across core systems, repositories and other business applications for smart governance and centralized access to enterprise-wide content.

Content Capture
  • Multisource content capture
  • Data extraction
  • Batch scan
  • Plug-in support for new processes
  • Configurable pipelines
  • AI and ML based classification
  • Automated workflows
  • Capture application and web interfaces
  • Rest APIs for integration
  • Web-based reports
  • Automated notifications

Content and Document Management

OspynDocs DMS offers centralized storage of enterprise content through automated capture, metadata indexing, content repository, version control and search. The system enables end-to-end integration across core systems, repositories and other business applications for smart governance and centralized access to enterprise-wide content.

Verification

Metadata & Indexing

  • Creation of custom content types with Metadata API
  • AI based automated indexing, classification and grouping of documents/data in content repository
  • Auto creation and updation of files based on index or classification parameters
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Document Templates

  • Template-driven document generation with readymade and customizable templates
  • Business-centric, pre-configured, organization oriented templates with easy configuration features for instant document creation
  • Provision to generate and export documents in desired template s
Verification

Search & Retrieval

  • Federated search capability to retrieve any data from enterprise-wide content
  • Instant retrieval of data with advanced search mechanisms including full text, metadata, index-based, keyword search, filters, etc.
  • Tagging, referencing, parenting folder types and documents for easy reference and retrieval
  • Intuitive search mechanism with advanced search techniques like content and contextual search functions
Verification

Repository

  • The system stores and supports varied formats including image, PDF, document, video, audio, etc with provision to share, process, collaborate and export
  • Automatically store files and documents of any type in folders as per organization hierarchy and user permissions
  • Classified and grouped library of folders offering an aligned overview of documents/data
  • High end security features including user authentication, permission-based access, audit trail, encryption, etc
  • Access stored content in any format from any device at any time with user permissions
Verification

Document Viewer

  • Inline document viewer that supports varied document formats
  • Redaction features to mask sensitive data in documents
  • Various viewer tools for detailed access and instant routing of documents
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Document Versioning

  • Manages version control of documents and updates it across core solutions and other connected applications
  • Automatically solves replication and duplication issues by syncing data across all platforms

Business Process Management

OspynDocs Low-code BPM offers GUI based workflows to route tasks dynamically and enable agility in business processes with real time-automation, quicker configuration and user-friendly UI. The system enables quicker decision making and faster turnaround time with 100% visibility and accuracy across business processes, collaborations and approvals.

Verification

Process Modeler

  • Define processes using drag-and-drop GUI based workflow configurator without any coding effort
  • BPMN compliant workflows for end-to-end process modelling
  • Define workflows based on forms, documents and data with multi-level approval flow
  • Route tasks dynamically to relevant users based on dynamic data attributes
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e-Forms Engine

  • Configurable e-forms to customize as per the organization needs
  • Data collection and transmissions using customized forms
  • Versatile and editable medium to build forms and handle logistics
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Inbox and Task Management

  • Customizable Inbox with watchlist, local folder, parking, etc.
  • Real-time task management across teams with provision to assign, monitor, track, approve and check status of activities
  • Enables viewing timeline and setting reminders for project deadlines
  • Manage projects in the centralized platform by connecting all stakeholders
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Process Rule Management

  • Admin privileges to handle users, user rules and groups
  • Composing instant processes with low-code process developing tools
  • Define work route automatically to various users based on workflow rules
  • End-to-end tracking on activity progress and status
Verification

Collective Collaboration

  • End to end collaboration tools to edit, comment, share and approve documents
  • Integrates with digital signature, biometric devices and other devices for instant approval, access permissions, etc.
  • Tracking capability to administer and overview the activity status and progress
  • Real-time collaboration and automated routing of files across all stakeholders
Verification

Content distribution and syndication

  • Ensures enterprise connectivity by offering prompt delivery and distribution of business documents/data
  • Auto populates existing data over forms and entries for error-free updations
  • Rest APIs to connect with core systems and other existing applications for content transfer and updations

Records Management

Enables end-to-end life-cycle management of records with complete security and automation across records classification, retention, and disposition actions as per the organization requirements.

  • File plans and retention schedules
  • Records archival
  • Customizable disposition workflows
  • Legal holds and litigation support
  • Review cycles for vital records
  • Audit trails and security reports
  • Compliance to RM standards
  • Automated Disposal of records

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