Platform Offerings
Content Capture
OspynDocs Capture offers multi-channel content capture by providing an integrated platform to extract metadata, configure processing rules and define scan batches. The AI and ML enabled solution offers configurable pipelines for new processes.
- Multisource content capture
- Data extraction
- Batch scan
- Plug-in support for new processes
- Configurable pipelines
- AI and ML based classification
- Automated workflows
- Capture application and web interfaces
- Rest APIs for integration
- Web-based reports
- Automated notifications
Content and Document Management
OspynDocs DMS offers centralized storage of enterprise content through automated capture, metadata indexing, content repository, version control and search. The system enables end-to-end integration across core systems, repositories and other business applications for smart governance and centralized access to enterprise-wide content.
Metadata & Indexing
- Creation of custom content types with Metadata API
- AI based automated indexing, classification and grouping of documents/data in content repository
- Auto creation and updation of files based on index or classification parameters
Document Templates
- Template-driven document generation with readymade and customizable templates
- Business-centric, pre-configured, organization oriented templates with easy configuration features for instant document creation
- Provision to generate and export documents in desired template s
Search & Retrieval
- Federated search capability to retrieve any data from enterprise-wide content
- Instant retrieval of data with advanced search mechanisms including full text, metadata, index-based, keyword search, filters, etc.
- Tagging, referencing, parenting folder types and documents for easy reference and retrieval
- Intuitive search mechanism with advanced search techniques like content and contextual search functions
Repository
- The system stores and supports varied formats including image, PDF, document, video, audio, etc with provision to share, process, collaborate and export
- Automatically store files and documents of any type in folders as per organization hierarchy and user permissions
- Classified and grouped library of folders offering an aligned overview of documents/data
- High end security features including user authentication, permission-based access, audit trail, encryption, etc
- Access stored content in any format from any device at any time with user permissions
Document Viewer
- Inline document viewer that supports varied document formats
- Redaction features to mask sensitive data in documents
- Various viewer tools for detailed access and instant routing of documents
Document Versioning
- Manages version control of documents and updates it across core solutions and other connected applications
- Automatically solves replication and duplication issues by syncing data across all platforms
Business Process Management
OspynDocs Low-code BPM offers GUI based workflows to route tasks dynamically and enable agility in business processes with real time-automation, quicker configuration and user-friendly UI. The system enables quicker decision making and faster turnaround time with 100% visibility and accuracy across business processes, collaborations and approvals.
Process Modeler
- Define processes using drag-and-drop GUI based workflow configurator without any coding effort
- BPMN compliant workflows for end-to-end process modelling
- Define workflows based on forms, documents and data with multi-level approval flow
- Route tasks dynamically to relevant users based on dynamic data attributes
e-Forms Engine
- Configurable e-forms to customize as per the organization needs
- Data collection and transmissions using customized forms
- Versatile and editable medium to build forms and handle logistics
Inbox and Task Management
- Customizable Inbox with watchlist, local folder, parking, etc.
- Real-time task management across teams with provision to assign, monitor, track, approve and check status of activities
- Enables viewing timeline and setting reminders for project deadlines
- Manage projects in the centralized platform by connecting all stakeholders
Process Rule Management
- Admin privileges to handle users, user rules and groups
- Composing instant processes with low-code process developing tools
- Define work route automatically to various users based on workflow rules
- End-to-end tracking on activity progress and status
Collective Collaboration
- End to end collaboration tools to edit, comment, share and approve documents
- Integrates with digital signature, biometric devices and other devices for instant approval, access permissions, etc.
- Tracking capability to administer and overview the activity status and progress
- Real-time collaboration and automated routing of files across all stakeholders
Content distribution and syndication
- Ensures enterprise connectivity by offering prompt delivery and distribution of business documents/data
- Auto populates existing data over forms and entries for error-free updations
- Rest APIs to connect with core systems and other existing applications for content transfer and updations
Records Management
Enables end-to-end life-cycle management of records with complete security and automation across records classification, retention, and disposition actions as per the organization requirements.
- File plans and retention schedules
- Records archival
- Customizable disposition workflows
- Legal holds and litigation support
- Review cycles for vital records
- Audit trails and security reports
- Compliance to RM standards
- Automated Disposal of records