Ospyn EMS

Ospyn EMS is a 21st century Education Management System to automate the manual educational processes of academics, administration and admission across schools, colleges, universities etc in one platform. It offers actionable insights to the management & Principal across student performance, staff management, leave management, fee management for informed decision-making. It streamlines the education service delivery by automating attendance, sessions, seminars, exams and collaboration between teachers and students even when away from campus premises. It provides real-time insights to parents on study pattern, attendance, performance across curricular and co-curricular activities of their children in addition to general notifications via SMS/e-mail or online portal.

Admission & Academic

Maintain organization details, policies, employee data and reports

  • Manages the dynamic data across organization hierarchy, department details, employee information, employee file life-cycle, profile history, etc.
  • Generate custom reports across all activities and other functional areas

Fees & Payments

Centrally manage all fee categories like hostel fee, library fee, exam fee, monthly fees, lab fees and notify parents/students on pending installments.

  • Define single or multiple fee installments with exemptions or discounts like scholarship and enable online payment through credit cards, internet banking, etc
  • Support advance payment option and also instantly identify fee collection details and even fee defaulters

Student Management

Manage entire student life-cycle like registration, interview scheduling, selection, enrolment and allotment to concerned courses and classes.

  • Manage student profile, roll no, identify cards and handle student promotion/transfer and generate certificates and documents TC, Bonafide, Conduct, etc. using templates
  • Track interruptions in the study of a student like suspension, discontinue etc.

Store & Inventory

Create and maintain records of asset and stocks in the institution items

  • Manage all vendors and suppliers and generate purchase orders and track institutional purchases
  • Manage sales, issue store items to students and process return of items. Generate custom reports about stocks, department assets, items issued to students etc.

Transportation

Manage vehicles and track utilization of vehicles

  • Create routes, trips and allocate students and staff to trips with real time tracking of vehicles through student/parent/admin portal and notifications via SMS
  • Manage transportation fees and fare adjustments/discounts for students and notify parents, students via SMS/E-mail

Hostel

Manage hostels and room information like number of rooms, room type, room occupancy, etc.

  • Allocate hostel rooms to students/faculty and notify parents via SMS on holidays
  • Manage hostel fee collection and generate hostel fee defaulters list and hostel fee collection report

Affiliation

Facility to provide information about institution, infrastructure, standards maintained, faculty details as per University standards

  • Institutions can submit their affiliation requests, make fee payment, track the status and view their data.
  • Facility to create new affiliations or extension of existing affiliations for an academic year and verify whether the institutions are following the norms and standards prescribed by the University

Academic Auditing

Generate monthly reports based on data from colleges

  • Generate college audit reports/feedback reports and share it with respective authorities
  • Map colleges, teachers, courses and create ad-hoc reports based on parameters like colleges, teachers, courses, etc.

Question Paper Management

Manage Question paper creation and upload question papers, in formats like pdf, based on multiple exam parameters like program, course, semester, year etc.

  • Enable time and user based question paper download feature for institutions
  • Set SMS/e-mail alerts & remainders based on multiple parameters and track access using audit trail

Online Valuation

Allocate invigilators to a set of answer sheets based on methods like randomization, user permission, user roles etc. and configure multiple levels of evaluations

  • Inline based mark entry alongside digitized answer script, question paper and paired answer key with facilities like annotation, zoom in/zoom out, etc and search answer script using keyword based search, multi-field search etc.
  • Workflow based methods to re-evaluate the answer script without disclosing the marks entered during the previous evaluation with end to end tracking and audit trail

Student/Institution/Parent Portal

Track admission, enrolment, exam news, results, attendance, leaves, holidays based on user roles and permissions

  • Share feedback, assignments, participate in quiz, queries to the university, college, teachers based on individual user roles
  • Submit and track all requests like the transfer, re-registration etc. and get news and alerts via SMS

Exam Management

Create exam and set timetable

  • Set exam notification via University/Institution /Student portal Exam re-scheduling and notification
  • Manage test centre, admit card and even malpractice/grievance reporting

Library

Enable students and teachers to renew and pre-order book via student/teacher portal

  • RFiD based book check-in/check-out/renewal with tracking of unreturned books
  • Notify students/teachers or library staff on expiry/renewal of books through SMS/e-mail and manage late fee generation on overdue books

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