Our industry specific precise solutions
Multiplying documents and data in any industry cause roadblocks in business processes consuming enormous time, effort and manual labor for storage, archival and retrievals. Paper documents, disconnected email information and system data stored with different users remain disparate, causing retrieval a never ending task. Beyond the trouble of deploying increased manual labor to these chores, it's inaccuracy and security threat dwindles the efficiency of the organization. Misplaced documents, unsecured storage of confidential data, manual scanning, data entry, etc cause delay and inaccuracy in operations. To stay ahead in the competing market, enterprises strive to automate every pain point that remain as an interference to success.
With a multitude of products available in the market, enterprises are disorientated in selecting the right solution for their operations. OspynDocs platform offers intelligent automation tools to handle archival and retrieval processes with accuracy and complacency.
Retrieval of documents is now at the click of a button through OspynDocs Intelligent Archival Management solution. It enables enterprises to capture, identify, classify, organize, store and retrieve data and documents through intelligent capture and RPA technologies. Data being the most important asset of an organization, the solution expels risks associated with document security, legal compliance, data capture, duplication and document management. It handles both structured and unstructured data, ensuring smart governance along with instant and remote access to documents and files. It fastracks the operations by eliminating manual data entry through metadata extraction and report generation functionalities. It eases the document management challenges with a centralized repository meeting all compliance objectives.
Handling end to end procurement processes without a common platform cause disconnected and inaccurate operations. Multiple ERPs manage procurement of its own department, complicating the data consolidation and accounting. No integration between procurement, accounts payable/receivable, accounting solutions result in manual data migration and error prone operations. Manual scanning of PR, LPO, IPO and other documents along with physical storage prolongs activities beyond schedule.
OspynDocs offers a unified platform for all procurement activities offering visibility across all operations
OspynDocs Procure-to-Pay is an integrated solution to digitally process procurement of goods and services from requisition till payment. It streamlines the decision making processes with automated workflows for approval, comments, observation, invoice processing, purchase, delivery, payments, etc. With intelligent OCR scanning, metadata extraction, indexing and validation, the solution captures PR, LPO, IPO, letter of credit, accruals, expenses, etc in one platform for effective and transparent processing. It also integrates with ERPs, accounts payable/receivable solution, accounting and other applications for automated data transfers. It facilitates the documentation of purchase order, invoice, delivery notes, etc along with the recording and archival of each transaction, offering a 360 degree view over cash out flow and external vendor/supplier payments.
Rapid growth in content marketing focus has left various organizations astray due to the disparate processes in agency management activities. Though the prime factor lies in producing innovative campaigns, effort and time spent over selection, management, monitoring and payment of agencies create bottle neck for enterprises focused on proper account management. Lack of alignment and collaboration between various stakeholders prolong the execution processes way beyond the schedule.
A common platform uniting all the clients, agencies, broadcasting medium, media consultants and other stakeholders for transparent processes and informed decision making is the need of the hour. With an innovative platform like OspynDocs, the processes can be automated with accuracy and transparency.
OspynDocs Marketing & Ad agency management solution automates the end-to-end processes around agency selection, agency management, monitoring, performance evaluation, payment, publishing, etc. The solution enables enterprises to create, allot and execute campaigns in collaboration with the right advertisement agency, production consultant and broadcast agency with complete visibility and transparency. It fastracks the decision making and approval processes by connecting all the stakeholders in the platform for immediate access, instant collaboration and real-time tracking of progress and status of the projects.
Scheduling meetings is one of the tedious task in any enterprise. With too many responsibilities, the scheduler faces a multitude of challenge in manually sorting the availability of the participants, inviting, reminders, agenda/task sharing, conference hall booking, meeting execution, MoM creation, etc. Depending on emails for communication is always inadequate as it remains disconnected and requires manual follow ups on each activity. It often leads to embarrassing situations when processes turn inaccurate in the presence of dignitaries and senior officials. Inability to share multiple files on a single instance results in physical file sharing, disconnected mails and missed out participants. Manual processes, external calendars, emails and other disparate operations lack visibility and leaves the stakeholders with no provision to track or view progress of the operations.
OspynDocs offers an end to end meetings management solution to perform all meeting related activities along with file sharing in a common platform. It eases the operations and offers complete visibility and control over all activities
OspynDocs offers an end to end Meetings Management solution to organize, streamline and execute board meetings, committee meetings, etc, based on enterprise requirements. Its unique platform offers various tools to organize the meetings in line with the requirements and convenience of the organizer and participants. It automates the operations around scheduling, file sharing, agenda publishing, invitation, reminder notification, data sharing, MoM creation, task assignment, etc. It enables multiple file sharing across various stakeholders for informed decision making. With user permission settings and access control, files can be shared with individuals or departments for information, review, approval or comments. It not only eases the meeting related activities but offers a detailed view on all assignments, progress and history of meetings organized. It helps in error free scheduling of multiple meetings at the same time, without any conflict.
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