Procure to Pay

Streamlined P2P process with automated workflows for transparent operations

Handling end to end procurement processes without a common platform cause disconnected and inaccurate operations. Multiple ERPs manage procurement of its own department, complicating the data consolidation and accounting. No integration between procurement, accounts payable/receivable, accounting solutions result in manual data migration and error prone operations. Manual scanning of PR, LPO, IPO and other documents along with physical storage prolongs activities beyond schedule.

OspynDocs offers a unified platform for all procurement activities offering visibility across all operations.

Procure to Pay

Features

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Advanced Search

  • Keyword based search for instant document retrieval
  • Advanced search techniques, filters, content and contextual search for quicker sorting
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Reports

  • Intuitive report generation in multiple formats with seamless Import/Export features
  • Customizable reports based on organization√Ęs requirements
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Centralized Repository

  • Organized repository for data storage & retrieval
  • Automated allocation of permissions for remote access and retrieval of documents
Customer Data Collection

Smart capture & routing

  • Intelligent data capture from business documents, meta-data extraction, path detection and auto-categorization functionalities for data migration
  • Automated mapping of bill registration documents, PR, LPO, IPO, letter of credit, supplier invoices, GRN, accruals, etc
  • Multilevel routing based on business rules and parameters pertaining to invoice type, procurement, vendor upload, etc.
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Integration

  • Readily available APIs for integration with finance & accounting, accounts payable/receivable application, etc.
  • Automated data transfer without manual intervention
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Workflow

  • Process based workflow for each operation with collaboration tools and approval features
  • Manage vendor invoice and routing of PO and supplier delivery to relevant task owners across procurement, warehouse and logistics

Benefits

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Optimizes invoice cycle time with end-to-end tracking of activities and process movement, offering transparency and clarity to the business team

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Mobile access to approval files along with insights for instant action by the approving authority, even when away from office

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Easy access to files & documents from central repository offering substantial decrease in file retrieval time and enhancing turn-around-time from months to days

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Reduced procure-to-pay processing cost with better spend optimization resulting in higher ROI

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Minimized revenue leakage with transparent purchase and payment processes

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